How Much Does It Cost to Hire an Ice Cream Van in the UK?

If you’re planning a special event, whether it’s a wedding, birthday party, corporate function, or even a festival, hiring an ice cream van can add a delightful and memorable touch. Ice cream vans offer a fun, nostalgic experience, serving up classic frozen treats that appeal to guests of all ages. But how much does it cost to hire an ice cream van in the UK, and what factors can affect the pricing?

In this blog, we will explore the cost of hiring an ice cream van in the UK, factors that influence the price, the different types of packages available, and how to ensure you’re getting the best deal. By the end, you’ll be well-equipped to decide whether hiring an ice cream van is the right choice for your event.

Why Hire an Ice Cream Van?

A Fun and Unique Addition to Any Event

An ice cream van is not just about the delicious ice cream — it’s also about creating a unique and fun experience for your guests. The sight of an ice cream van brings back childhood memories for many and provides a sense of nostalgia. Whether it’s the sound of the chimes or the excitement of choosing a favourite flavour, hiring an ice cream van adds an interactive element to your event that is sure to be a hit.

A Crowd-Pleaser for All Ages

Ice cream is universally loved, making it a great addition to a wide variety of events. From kids’ birthday parties to sophisticated wedding receptions, offering frozen treats to your guests can cater to a range of tastes and preferences. Ice cream vans can serve traditional cones, sundaes, lollies, and even vegan or dairy-free options, ensuring that everyone can indulge in a sweet treat.

Hassle-Free Catering Option

Hiring an ice cream van also takes some of the stress out of catering. Instead of worrying about dessert options or additional food, you can trust the ice cream vendor to handle all the serving and cleanup. Most vans come fully stocked with all the necessary equipment and a professional vendor, making it a hassle-free solution for your event’s catering needs.

How Much Does It Cost to Hire an Ice Cream Van in the UK?

The cost of hiring an ice cream van in the UK can vary depending on several factors, such as the type of event, the duration of service, and the location. Below, we’ll break down the typical price ranges and what influences these costs.

Average Cost of Hiring an Ice Cream Van

On average, you can expect to pay between £100 and £500 to hire an ice cream van for a few hours, with prices fluctuating based on specific event requirements. Here’s a breakdown of the typical costs:

• Small events (e.g., children’s birthday parties or community events): £100 – £300
• Medium-sized events (e.g., weddings or corporate events): £200 – £400
• Large events (e.g., festivals or public gatherings): £400 – £700

Some vendors may offer special packages for extended hours, larger crowds, or additional services. Prices may also be higher during peak summer months, as demand for ice cream vans increases.

Factors That Influence the Cost

Several factors can affect how much you will pay to hire an ice cream van in the UK. Below are some of the key elements that influence pricing.

1. Location of the Event

The location of your event plays a significant role in determining the price. If your event is in a busy city or high-demand area, such as London or Manchester, expect to pay more for the convenience of having an ice cream van come to your location. In contrast, more rural areas may have lower rates, but travel expenses could be added if the vendor needs to cover a long distance.

2. Duration of Hire

The length of time you hire the ice cream van for will directly impact the cost. Most vendors charge by the hour or offer packages based on the duration of the service. A short event that requires the van for just an hour or two may be priced lower, while longer events, such as weddings or festivals that require several hours of service, will likely come at a higher price.

3. Number of Guests

The number of guests at your event can also influence the cost, as larger groups will require more ice cream stock and may need additional staff to ensure efficient service. Some vendors offer packages that cater to a certain number of people, while others may charge based on the total number of servings required.

4. Type of Ice Cream and Customization

Different types of ice cream and dessert options can affect the overall price. A basic ice cream van may offer standard 99 Flake cones, ice lollies, and soft-serve ice cream, while premium packages could include luxury gelato, sundaes, waffles, or even frozen yogurt. If you want specific customizations, such as branded toppings or a personalized menu for your event, this may come at an additional cost.

5. Additional Services

Some vendors offer extra services, such as branded van wraps, personalized cones, or even themed decorations to match the occasion. If you’re looking to add a custom touch to the experience, these extra services can increase the overall price of hiring the van.

Ice Cream Van Packages for Different Events

Most ice cream van vendors offer a range of packages depending on the type of event and the level of service required. Here’s an overview of what you might expect for different types of events.

Wedding Ice Cream Van Hire

Hiring an ice cream van for a wedding has become increasingly popular, offering a fun and interactive dessert option for guests. Wedding packages typically include a set number of servings, a range of ice cream options, and professional staff to serve your guests. Some packages also include customized decorations or flavours tailored to the bride and groom’s preferences.

• Typical Cost: £250 – £500
• Package Includes: Standard or premium ice cream choices, service staff, customizable decorations, and possible extras like ice cream cakes or sundaes.

Corporate Event Ice Cream Van Hire

For corporate events, hiring an ice cream van can be a great way to boost morale and create a relaxed atmosphere. Many corporate packages allow for branding opportunities, including the option to wrap the van with company logos or provide branded cups and napkins.

• Typical Cost: £300 – £600
• Package Includes: Branding options, a range of ice cream flavours, and professional service.

Festivals and Large Public Events

Large-scale events such as festivals, concerts, or community fairs will require more extensive ice cream van services, often with multiple vans or additional stock. These events typically charge on a per-serving basis or offer an all-inclusive fee based on estimated attendance.

• Typical Cost: £400 – £700
• Package Includes: Multiple ice cream options, additional staff, and large quantities of ice cream to serve big crowds.

Children’s Parties

For smaller, more intimate events like children’s birthday parties, ice cream vans can offer a simple and affordable way to entertain the kids. These packages are often priced lower due to the shorter duration and smaller number of guests.

• Typical Cost: £100 – £300
• Package Includes: Basic ice cream options (cones, lollies), a limited number of servings, and service staff.

How to Find and Choose the Right Ice Cream Van Vendor

1. Check Online Directories and Reviews

Start by searching for ice cream van vendors in your area using online directories or event planning websites. Many vendors have profiles with customer reviews, photos of their vans, and details about the types of events they specialize in. Reading reviews from past clients can give you an idea of the quality of service you can expect.

2. Get Quotes from Multiple Vendors

Once you’ve identified a few vendors that suit your needs, reach out to them to get detailed quotes. Be sure to ask about the specific packages they offer, what’s included in the price, and any additional fees that may apply.

3. Ask About Customization and Dietary Requirements

If your event has specific requirements, such as gluten-free, vegan, or nut-free options, be sure to ask the vendor if they can accommodate these needs. Many ice cream vans now offer alternative options to cater to different dietary preferences, ensuring that all of your guests can enjoy a treat.

4. Consider Availability and Timing

Make sure to check the vendor’s availability for your event date, especially if you’re planning during peak summer months when ice cream vans are in high demand. It’s a good idea to book well in advance to secure your desired date.

Conclusion

Hiring an ice cream van for your event can be a delightful way to create a memorable experience for your guests. Whether you’re hosting a wedding, corporate event, festival, or birthday party, the cost of hiring an ice cream van in the UK typically ranges between £100 and £500, with larger events costing more depending on the location, number of guests, and type of service required.

To get the best deal, it’s important to consider factors such as location, guest count, the duration of the event, and any special requirements. By shopping around and comparing quotes from multiple vendors, you can find an ice cream van package that suits your