Shifting your business to a new place requires specialised planning because the work is challenging. When you plan and work with experts at the right steps, your office relocation will be much easier to manage. Let’s discuss what you need to do, why an office relocation company and when to do it while planning your office relocation London.
Deciding the basics of office relocation 3-6 months before
- Create a moving team
Form a team of staff members who will oversee specific move-related tasks. Your moving team needs members from the IT, finance, and office administration departments. They will help make significant decisions and update all staff about the London office relocation.
- Set a budget for work
Calculate how much you should invest in the moving process. Consider the total moving expenses, such as professional help, new office items, and possible downtime. Creating a specific budget plan will improve your moving decisions.
- Find a new space
Begin searching for your new office space ahead of time. Consider factors that affect your decision, such as building area and location accessibility, parking zones, and public transport links. To choose the best one, you must look for multiple office spaces across London.
Step by step approach 1-2 months before moving day
- Hire moving experts
You need an experienced office removals London company that understands how to move offices. Get office moving estimates from multiple firms, then examine online feedback and verify the policy. Early booking is essential because quality moving companies fill up quickly.
- Plan your new layout and plan IT changes
Create a visual image of your preferred office design. Plan how to arrange your office furniture, including office desks, meeting rooms, and common areas.
Consider your space planning, including how people will move and choosing power outlet positions. Help your team decide how to shift computer servers and telephones to the new workplace. Arrange for internet and phone connectivity to operate correctly at your new workplace during your first day of operations.
- Start clearing out
Start by analysing what you want to discard from your office space. The fewer office items you have to move, the easier and more affordable the relocation will be. Think about what can be thrown away, given away, or sold.
- Update your address
Let everyone know about your new address, including customers, suppliers, business partners, and service providers. Update your new address on your website, business cards, and legal documents.
- Order new items
If you need new office furniture or equipment, order it to arrive on time. You should also order new business cards and printed items with your new address.
Pre-move preparations
- Pack non-essential items: Start by packing the office items you do not need daily. Mark each moving box with what it holds and name the new department space it belongs to.
- Create a moving day plan: Create a complete schedule for your office relocation day. The plan should list every person’s duties, when office movers London will arrive, and when all tasks will happen.
- Back up important data: To prevent data loss during office relocation, save your important computer files on multiple storage devices.
- Confirm all details: Contact your office movers London team to verify every aspect of the team. Ensure your moving team knows your preferences, addresses, and exceptional support requirements.
- Prepare staff: Hold a meeting to explain moving day procedures and how staff should start working in the new office. Show employees a floor plan of the new location and important security information.
- Final checks: Do one last assessment of existing and new buildings before proceeding.
Moving day
Send your team members to supervise the movers at both locations during the move to solve any issues instantly. According to your delivery list, verify all items when they reach the new office location. Start by installing your important areas, including IT systems and workplace areas. Keeping things in a process will help you to start working sooner at your new location.
Setting up an office in a new location requires planning and takes time, but professional assistance makes it easier. If you plan an office move in London, Arnold and Self can make the process simple, stress-free, and budget-friendly. With years of experience in office removals across London, the professional team knows how to handle every detail of your move, from packing to unpacking. Reach out now to plan your office move while ensuring it runs smoothly.
